Thank you for re-registering your Scouting program! The process of rechartering your unit via the Unit Charter Renewal System (UCRS) has made the rechartering process extremely easy and efficient. Rechartering can be done from your home or office anytime that it’s convenient for you. The UCRS allows a unit to indicate returning members, add new members, and update information for an individual or the chartered organization. On-line rechartering ensures that unit and member information will be correct because the unit will be completing the renewal information.
Access to the UCRS
Ninety days before the unit expiration date, the Transatlantic Council Commissioner will email each member of a unit’s Key Three (COR, CC and Unit Leader) the access code to the UCRS. This code should be shared with the unit representative selected to handle the recharter process.
The unit representative should attend the district UCRS training conducted in each district. This training will teach the steps in the on-line process and share tips on how to recharter without any paperwork errors. The renewal processor will receive current information on changes from previous years.
Beginning 60 days before the unit’s expiration date, the unit representative will have access to the Unit Charter Renewal System.
When the online process is completed, the renewal processor prints the completed charter renewal application and has the unit leader and the executive officer sign the charter renewal application.
Youth Protection Policy
Every adult with the BSA must complete Youth Protection Training (YPT). Each adult being reregistered with a unit must have YPT within the last two years and current at the time of reregistration.
Unit representatives are asked not to reregister any adult whose YPT is not current at the time of recharter.
Effective September 1, 2017:
- Adults must be current with YPT before being registered
- Online Rechartering will not allow adults with out of date or without YPT to be reregistered
- A copy of YPT certification is required when submitting hard copy adult applications
Effective December 1, 2017 the annual Boy Scouts of America Registration fee for youth and adults will increase to $33.00 per year. Each person has only one primary position where the $33.00 fee is paid. Fees are not collected for “multiple” positions. Boys’ Life Magazine remains $12.00 per year.
Structure of Overseas Council Fees to Change
The Overseas Council Fee helps offset the additional costs of the Transatlantic Council that are incurred due to our unique territory and constituent base. The fee has been in place for many years and the structure of the fee collection has been a prorated amount at the time a member joins the BSA in the council, and then a full year fee at recharter time.
Recently, the Executive Committee took action to restructure the fee, simplifying the collection process, as well as aligning with the new online fee payment process being introduced with Internet Rechartering for the 2018 year.
Effective January 1, 2018, the Overseas Council Fee will only be charged at the time of recharter and for additional enrollments for sixty days (60) following recharter. Overseas Council Fees do NOT apply to Lion Cub registrations. Monthly prorated fee collection will be discontinued effective immediately to facilitate the rapid processing of new registrants. The objective of this change is not to increase the total amount paid by Scout families, but to simplify the process while maintaining the same level of support to the council. The new fees will be:
- $78 for non-DOD youth including the State Department in areas defined a “full-service.” “Full-service” is defined as the unit having access (not participation) to district/council events, travel support from council staff. This level of service is primarily provided in the European areas of the Council.
- $39 for non-DOD youth including the State Department in areas defined as “administrative services”, being defined as units who operate in areas where service is provided remotely, and any council staff visits are paid for directly by the units, or deemed necessary by the Scout Executive.
- $39 for all DOD youth in areas defined as “full-service”
- $20 for all DOD youth in areas defined as “administrative service” and in communities served by Horizon District.
The council leadership is committed to providing the greatest quality program available to our scout families. The total cost of operations is approximate $298 per registered member. Income to cover these costs comes from the Overseas Council Fees, Friends of Scouting, government and foundation grants, camping and activity fees, etc.
The council provides support to local communities to establish and maintain scouting units. A minimal staff supports hundreds of volunteers with camping and program activities, literature and books, insurance as well as guidance and support in the operating methods of Scouting.
Effective September 1, 2017 all registered adults must be current with Youth Protection Training at the time of recharter. The online recharter process will no longer allow an adult without current YPT on their record to be registered.
Unit representatives are asked not to hold up charter paperwork waiting on the collection of membership fees from one or two Scouts or volunteers.
Units are encouraged to use a budget plan and encourage Scouts to pay their own way in Scouting. Units should pay registration fees for any Scout supporting their unit by participating in fund raisers and payment of weekly dues. The commissioner corps can assist any unit with using the budget plan to ensure unit treasuries have adequate funds for recharter.
Boy Scouts of America and Transatlantic Council has great marketing and membership resources for units and districts!
Click for BSA’s Marketing and Membership Hub to access resources such as posters, social media suggestions, logos, and other great recruiting suggestions.
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